With world cup fever starting to grip the UK and expectations running high that this will be the year when we finally go all the way, for employers, this can create some familiar workplace challenges. As this tournament is in the USA, many of the matches will be played during the evening, some may finish late at night or even run into the early hours of the morning due to the time difference.
As a result this can lead to increased annual leave requests, last-minute absences, tired employees, and requests for flexible working arrangements which can place additional pressure on businesses, particularly those operating with smaller teams.
The good news is that with a little planning and clear communication, employers can support employee engagement while maintaining productivity and service levels.
Plan Ahead for Annual Leave Requests
Popular sporting events often result in a surge of holiday requests, particularly when key matches involve teams that employees support.
Employers should remind employees of the process for requesting annual leave and encourage requests to be submitted as early as possible. Applying leave policies consistently helps avoid disputes and ensures fairness across the workforce.
Where multiple employees request the same dates, managers should apply the organisation’s usual holiday approval process rather than making exceptions based on the event itself.
Consider Flexible Solutions
Where operationally possible, a degree of flexibility can help maintain morale and reduce the likelihood of unauthorised absences.
Options might include:
- Flexible start and finish times
- Swapping shifts between colleagues
- Taking annual leave for part of the day
- Making up hours at another time
- Hybrid working arrangements where appropriate
Not every business can accommodate these arrangements, but considering reasonable requests can allow the business to plan rather than have to deal with unexpected absences, which can put pressure on the team.
Watch for Fatigue and Reduced Productivity
As there may be some late-night matches this may leave some employees feeling tired the following day, particularly if games extend into extra time or penalties.
Managers should be alert to signs of fatigue, especially where employees operate machinery, drive vehicles, or undertake safety-critical tasks.
A tired employee may not necessarily be absent, but reduced concentration and performance can still have an impact on the workplace.
Encouraging employees to take responsibility for managing their rest and wellbeing can help minimise risks.
Be Consistent When Managing Absence
Most employees will act responsibly, but major sporting events can sometimes lead to an increase in last-minute sickness absences.
If an employee reports sick, managers should follow the organisation’s normal absence management procedures. It is important to avoid making assumptions simply because a significant match took place the night before.
However, if absence patterns raise concerns or suggest misuse of sick leave, these should be addressed through the usual attendance management process and investigated fairly.
Consistency is key. Applying policies equally helps protect employee relations and reduces the risk of claims of unfair treatment.
Use the Opportunity Positively
Sporting events can also be a valuable opportunity to boost engagement and team spirit.
Simple initiatives such as sweepstakes, prediction competitions, themed lunches, or allowing employees to discuss and celebrate the tournament can help create a positive workplace atmosphere.
For many employees, these events are about more than football—they provide a shared experience that can strengthen workplace relationships and morale.
Final Thought
Whilst major sporting events can create challenges for small businesses they also bring a team together and gives employers the opportunity to have some fun. A proactive approach now can help ensure that both your business and your employees have a successful summer. If there are any aspects of this that you would like to discuss please get in touch.
